What is a vehicle daily check template?
A documented inspection covering exterior, interior, lights, tyres, fluids and safety equipment performed by the driver before the first journey of the day. The check identifies defects that affect safety or roadworthiness and triggers either repair or removal from service.
Who needs one?
Every UK driver of a work vehicle - LGV, HGV, van, plant operator. Operators of O-licensed vehicles have additional documentation requirements. Smaller vans and cars used for work fall under general H&S duties even if no O-licence applies.
UK legal basis
- SSRoad Traffic Act 1988
- SSRoad Vehicles (Construction and Use) Regulations 1986
- SSDVSA Guide to Maintaining Roadworthiness
- SSHealth and Safety at Work etc Act 1974 (where vehicle is workplace)
Key sections to include
Worked example
Common mistakes
- !Pre-completed check forms with no actual inspection happening
- !Defects identified but vehicle continues in service without repair
- !Driver signing off check forms without doing the check
- !Tyres at minimum tread depth (1.6mm) - replacement should happen at 2-3mm
- !Missing safety equipment (first aid kit, fire extinguisher) not noticed
FAQ
Are vehicle daily checks legally required in the UK?+
Yes - under Road Traffic Act 1988 and Construction and Use Regulations 1986. Failure to check is a DVSA prosecution offence.
What if I find a defect?+
Report immediately. Decide drive/no drive based on the defect's safety impact. Some defects (no working brake lights, bald tyres) make the vehicle illegal to drive on a public road.
Do I need to check the vehicle every single day?+
Yes - first journey of every working day. Even if you're only doing a 10-minute job. The check is about your safety and others' safety on the road.
How long does the check take?+
5-10 minutes for a typical van. 15-20 minutes for HGV with load security and tachograph checks.
What happens if DVSA stops me without check records?+
Roadside fines and possible prohibition from driving the vehicle until defects are corrected. Repeat offences risk operator licence.
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