Keep every contractor compliant — across every site
Collect insurance, RAMS, accreditations and qualifications from every contractor and subcontractor, have Complys verify each one is valid and fits the job, and watch every expiry so nothing lapses. One live view of who is compliant right now — and a full audit trail to prove it.
A folder of PDFs is not compliance
You can collect a document from every contractor and still be exposed. A public liability certificate that lapsed last month looks identical to a valid one in an inbox. A RAMS can be real but written for a different trade. Insurance can be in date but half the cover the contract requires. And across a live supply chain — several sites, dozens of subcontractors, renewal dates scattered through the year — no spreadsheet can tell you who is actually compliant today, or prove who was compliant last Tuesday when the inspector asks. Complys makes contractor compliance something you can see and prove, not something you hope is fine.
Verification, not tick-boxes
Complys reads each document against the job — is the RAMS for this trade and scope, does the cover meet your minimum, are the certificates in date? Every document gets a verdict: approved, expired, wrong document, or inadequate for the job.
Expiry tracking that never sleeps
Every insurance policy, accreditation and qualification has a renewal date. Complys watches them all and surfaces due-soon and expired items automatically, with reminders, so a lapse is caught before work carries on uninsured.
Live supply-chain view
See the compliance position of every contractor across every site and project in one place. Know instantly who is clear to work, who is expiring, and who is blocked — no chasing round inboxes to find out.
Contractors upload with no account
Request the exact documents a job needs; the contractor uploads from a single secure link — no account, no password, no app. Re-requesting a renewed certificate is just as frictionless, so compliance never stalls.
Audit-ready evidence
Every document, verdict, request and approval is time-stamped and kept. When a principal contractor, a client or an inspector wants proof your supply chain was compliant, you can produce it in seconds — including what was current at any past date.
Built on a real compliance engine
The same engine that builds project-specific RAMS and understands UK trades and hazards reads the documents your contractors send back — so verification is grounded in what the work actually involves.
From onboarding to ongoing — the whole relationship
Compliance is not a one-off check at the start. Complys covers the full life of a contractor relationship: verify their documents when you first bring them on with contractor onboarding software, then keep every insurance, RAMS, accreditation and qualification current for as long as they work with you — with the same verification and the same evidence trail throughout. For higher-risk work, contractors can build a site-specific RAMS and a COSHH assessment at the same time, so the documents you receive are fit for the job from the outset.
Principal contractors
Onboard and monitor every subcontractor across every site. Know their documents are valid and fit for the package of work — ongoing, not just on day one — and evidence it for CDM and client requirements.
Facilities & maintenance firms
Build a supply chain of trades whose paperwork you have actually verified, with every renewal tracked, so you never send an uninsured or under-qualified contractor to a job.
Property & letting agents
Vet and monitor the trades you instruct across a portfolio. Manage the property side end to end with property compliance software, with contractor compliance built in.
Contractor compliance software — FAQs
What is contractor compliance software?
Contractor compliance software collects, verifies and monitors the documents your contractors and subcontractors must hold to work for you — public and employer's liability insurance, RAMS, accreditations such as CHAS or SMAS, and trade qualifications — tracks every expiry date, and gives you a live view of who is compliant right now. Complys goes beyond collecting documents: its AI reads each one against the job to confirm it is valid, in date and actually fits the work.
How is this different from contractor onboarding software?
Onboarding is the front gate — getting a new contractor's documents in and approved before they start. Compliance is what happens for the whole time they work with you: keeping every document current, catching expiries before they lapse, and being able to prove your supply chain was compliant on any given day. Complys covers both, but this is the ongoing, supply-chain-wide side. You can also see our contractor onboarding software for the initial gate.
Does Complys check that documents are actually valid, not just present?
Yes — this is the core of it. A folder full of PDFs is not compliance. Complys reads each document against the specific job: is the RAMS for this trade and scope, does the insurance meet your minimum cover level, are the certificates in date for the work? Every document gets its own verdict — approved, expired, wrong document, or inadequate for the job — with the reasons spelled out.
Can it track compliance across multiple sites and projects?
Yes. You can see the compliance position of every contractor across every site and project in one place, with due-soon and expired items surfaced automatically, so a lapse on one site never hides in a spreadsheet on another. It suits principal contractors managing a supply chain and any business that instructs the same trades repeatedly.
Do contractors need an account to send their documents?
No. Contractors upload from a single secure link with no account, password or app — it takes them a couple of minutes. Compliance does not stall because someone will not create yet another login, and re-requesting a renewed certificate when one is about to expire is just as frictionless.
Does Complys certify or accredit my contractors?
No. Complys helps you organise, verify and evidence contractor compliance — it does not issue accreditations, certify contractors, or replace schemes such as CHAS or SMAS. It checks the documents you receive against your requirements and keeps the record; the accreditations themselves come from the relevant bodies, and the decision to approve a contractor remains yours.
Is there a free trial?
Yes — 90 days free, with no card required, so nothing is ever charged automatically. Document reviews are metered by credit the same way RAMS generation is, so you pay for the checks you run and an account that runs low is told rather than billed by surprise.
See your whole supply chain, compliant
Start free for 90 days, no card required. Bring your contractors on, verify their documents, and watch every expiry from one place.
Start your free trialRelated: contractor onboarding software, the RAMS builder, COSHH assessments, and the Complys for trades overview.