Legionella compliance software for UK duty holders
Hold your legionella risk assessment, keep a water-system asset register, log the control-scheme checks — temperatures, flushing, TMV servicing — and track every review and reminder, all audit-ready under the duty to manage legionella.
The duty to manage legionella
An employer, or a person in control of premises — including landlords — must identify and assess the risk from legionella in water systems and manage it. The duty flows from the Health and Safety at Work etc. Act 1974 and the COSHH Regulations 2002, with practical guidance in the Approved Code of Practice L8 and the technical guidance HSG274. In most simple systems the priority is a suitable risk assessment and a control scheme rather than routine sampling. Complys is where the assessment, the control scheme and the records live.
Legal duty — Health and Safety at Work etc. Act 1974 · COSHH Regulations 2002 · HSE Approved Code of Practice L8 and technical guidance HSG274
Risk assessment on file
Hold the legionella risk assessment for each property or system, with the responsible person named and a review date set.
Water-system asset register
Keep a register of tanks, calorifiers, outlets, TMVs and little-used points, so the system you are controlling is documented.
Control-scheme checks
Log temperature checks, flushing of infrequently used outlets, tank inspections and TMV servicing — dated and against the asset.
Reviews & reminders
Every assessment and recurring check carries a due date and reminder, so monitoring happens and reviews are never missed.
Across a portfolio
See legionella status across every property alongside gas, EICR, EPC and asbestos, with a live picture of what is done and what is due.
Audit-ready record
A timestamped, versioned record of the assessment, control scheme and monitoring you can show an assessor or an insurer.
Part of your property and premises compliance
Legionella is one of the recurring duties a duty holder manages across a building or portfolio. Complys keeps it beside property compliance, landlord compliance, asbestos management and fire risk assessments, and it draws on the same risk assessment approach as the rest of the platform. It stores and organises the evidence; competent assessment, sampling and remedial work stay with the specialists you appoint.
Legionella compliance software — FAQs
Who has a duty to manage legionella?
An employer, or a person in control of premises (including landlords), has a duty to identify and assess the risk from legionella and to manage it. The duty comes from the Health and Safety at Work etc. Act 1974 and the COSHH Regulations 2002, with practical guidance in the Approved Code of Practice L8 and the technical guidance HSG274. Complys is where the assessment and the records that prove the duty is met are kept.
Do I need to sample my water for legionella?
Not usually. For most simple hot and cold water systems, routine microbiological sampling is not required — the priority is a suitable risk assessment and a control scheme (for example keeping hot water hot, cold water cold, and water moving). Sampling has a place in specific higher-risk situations. Complys stores whatever monitoring and any sampling results you record; it does not carry out sampling or laboratory analysis itself.
What records should a duty holder keep?
The risk assessment, the written control scheme, the identity of the responsible person, and the monitoring you carry out — temperature checks, flushing of little-used outlets, TMV servicing, tank inspections — plus review dates. Complys keeps all of these against each property or system with reminders so nothing lapses, and an audit trail you can show an assessor.
Does Complys do the legionella risk assessment for me?
No. The risk assessment should be carried out by a competent person. Complys is where you hold and manage that assessment, keep the water-system asset register and control-scheme records, and track the monitoring and reviews — it organises and evidences the work, it does not replace the competent person, sampling or remedial services.
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