Never let a certificate lapse without warning
Every certificate, insurance, card and document in one place, with the renewal dates tracked and automatic reminders before anything expires — across every site and every worker, so a lapse never costs you a job, an audit or a fine.
A spreadsheet holds the date — it never warns you
Almost every expired certificate has the same story behind it: the date was in a spreadsheet the whole time, but nobody opened it that month. Insurance, a gas or electrical certificate, a card, a training refresher — it lapses quietly, and the gap only surfaces at a gate check, a client audit or, worst of all, after an incident. Tracking software fixes the one thing a spreadsheet can't: it speaks up in time.
Reminders before it lapses
Every item flags well before its renewal date, to the right person, so you act in time rather than find out too late.
The proof, not just the date
Each certificate is stored with its expiry, so the record and the document are the same thing — no pointing at evidence you then have to hunt for.
Insurances & accreditations
Public and employers' liability, CHAS/SMAS and scheme accreditations tracked with live expiry status.
Gas, electrical & equipment
Gas and electrical certificates, LOLER, PAT and servicing dates — see gas and EICR tracking.
Cards & training
CSCS/CISRS cards and every training refresher on the same clock — the heart of the training matrix.
Every site, one view
A single live picture of what's in date, expiring and overdue across your whole workforce and all your sites.
One clock for every expiry date in the business
Certificate tracking sits at the centre of everything else — it's the same expiry engine behind your training matrix, your document management, and your sector compliance in construction and care. Track it once and every part of the platform stays current.
Certificate expiry tracking — FAQs
What is certificate expiry tracking software?
It is a system that holds all your certificates, insurances, cards and compliance documents with their renewal dates, and warns you before any of them expire. Instead of a spreadsheet that only tells you a date once you go looking, it actively reminds the right person in time to renew — so nothing lapses unnoticed.
What can it track?
Anything with an expiry date: public and employers' liability insurance, gas and electrical certificates, CSCS/CISRS and other cards, training and refresher courses, accreditations, LOLER/PAT and equipment servicing, DBS checks, and any document you upload. The certificate itself is stored alongside the date, so the record and the proof are the same thing.
How do the reminders work?
Each item has a renewal date and Complys flags it in advance — well before it lapses — so you renew in time rather than discovering the gap at a gate check, an audit or an incident. The reminder points to the actual certificate, so acting on it is one step, not a hunt.
Why not just use a spreadsheet?
A spreadsheet holds the dates but never speaks up — it only helps if someone opens it on the right day, which is exactly what doesn't happen when jobs are flowing. The whole value of tracking software is the warning: it turns a passive list into something that acts before the lapse costs you a job, a fine or a failed audit.
Does it work across multiple sites and workers?
Yes. You get one live view of what is in date, expiring and overdue across your whole workforce and every site, rather than a separate spreadsheet per location that no one can reconcile. It underpins the training matrix and your wider compliance records.
Is there a free trial?
Yes — a free plan to start and a 90-day trial of the paid features, no card required. Load your certificates and see what's expiring straight away.
Stop chasing renewal dates
Load your certificates, and let Complys warn you in time. Free to start, no card required.
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