Every qualification, one live grid
Track every employee's training and qualifications in a single matrix, with automatic alerts before anything expires. See who is trained, who needs a refresher and who has a gap, at a glance, for your whole team, whatever your sector.
The spreadsheet always lets one expire
Most teams track training in a spreadsheet, and it works right up until it doesn't. Someone forgets to update it, a refresher date passes unnoticed, and you find out when a worker is turned away from site or an inspector asks for a certificate that lapsed three months ago. A grid of dates that nobody is watching is not a safeguard, it is a false sense of one. Complys keeps the matrix live, watches every date for you, and tells you what is expiring before it does.
One matrix, whole team
Every worker down one side, every course and qualification along the top. See instantly who is compliant, who is due a refresher and where the gaps are, across your entire workforce.
Automatic expiry alerts
Cards, tickets, mandatory courses and qualifications all have renewal dates. Complys watches them and warns you in good time, so refreshers get booked before anyone is left unable to work.
Your courses, your sector
Define the training that matters to you, CSCS, IPAF, first aid and trade cards for construction; the Care Certificate, safeguarding, moving and handling, medication and more for care. The matrix fits your workforce, not a generic template.
Per-worker training record
Each person has a complete, current record of their courses and qualifications, useful for supervision, appraisal and for proving competence when a client or regulator asks.
Audit-ready in seconds
Produce a current, complete training picture for a CQC assessment, a principal contractor's checks or a client audit, including what was in place at any past date, instead of hunting through certificates.
Part of the bigger picture
Training sits alongside the rest of your compliance in Complys, for trades, next to RAMS and certificates; for care, inside your CQC readiness. One live view, not five systems.
Built for the teams that have to prove it
A training matrix matters most where being trained is a legal or contractual requirement. Construction teams use it to keep cards and tickets current and stay site-ready, see the full toolkit for UK trades. Care providers use it to evidence mandatory training for a CQC assessment, see the care home training matrix. The engine is the same; what changes is the courses you track.
A training matrix, a competency matrix and a skills matrix, one grid
The same live grid answers three questions at once: is everyone trained (courses and refreshers in date), competent (the qualifications, tickets and sign-offs a role requires), and where are the skills gaps across the team. That is the competence management ISO 45001 and ISO 9001 expect you to evidence, the right people, demonstrably capable of the work, with the records to prove it. Define the competencies each role needs, map your people against them, and see coverage and gaps at a glance.
Training matrix software, FAQs
What is training matrix software?
A training matrix is a grid that shows every member of staff down one side and every required course or qualification along the top, so you can see at a glance who is trained, who is due a refresher and who has a gap. Training matrix software turns that grid from a static spreadsheet into a live record that watches every expiry date and warns you before anything lapses.
How is it better than a spreadsheet?
A spreadsheet has to be updated by hand and never warns you, an expired certificate looks exactly like a valid one until someone notices. Complys watches every renewal date automatically, surfaces due-soon and overdue training, and keeps the evidence, so a lapse is caught before it becomes a compliance problem or an unsafe shift.
Does it work for both construction and care?
Yes. The same matrix tracks CSCS, IPAF, first aid and trade cards for construction teams, and the Care Certificate and CQC-expected refreshers, safeguarding, moving and handling, medication, infection prevention, MCA/DoLS, fire, for care teams. You define the courses that matter for your workforce, whatever your sector.
Does it send reminders before training expires?
Yes. Automatic alerts go out before qualifications, cards and mandatory courses expire, so you can book the refresher in time rather than discovering the gap when someone is already due on site or on shift.
Can I prove staff are trained for an inspection or audit?
That is the point of keeping it live. Whether it is a CQC assessment, a principal contractor's pre-start checks or a client audit, you can show a current, complete training picture for your whole team, and what was in place at any past date, instead of assembling it from scattered certificates.
Is there a free trial?
Yes, 30 days free, no charge during your trial. You can build your matrix, import your team and see your gaps straight away.
Can I use it as a competency or skills matrix?
Yes. A training matrix, a competency matrix and a skills matrix are the same grid used to answer different questions, is someone trained, is someone competent for their role, and where are the skills gaps across the team. Complys lets you define the competencies and qualifications each role requires, map every person against them, and see coverage and gaps, as well as tracking course and card expiry. That is the competence evidence ISO 45001 and ISO 9001 expect: the right people, demonstrably capable of the work, with the records to prove it.
Never let a certificate expire again
Start free for 30 days, no charge during your trial. Build your matrix, import your team, and see every gap today.
Start your free trialRelated: Complys for trades, the care home training matrix, worker compliance software, and all workflows. Main contractors managing a workforce across projects: see main contractor workforce compliance. First-aid provision: first aid compliance software. Guides: training requirements, what is a training matrix, refresher training, and competence vs training.