Every policy current, and read by your team
Store every policy in one place, keep one current version, track when each is due for review, and record that staff have read it — so a regulator or auditor can be shown, not just told, that your policies work.
A policy nobody has read isn't a policy
Most organisations have their policies in a folder somewhere — Word documents, a few printouts, maybe a binder on a shelf. The trouble is that a policy set like this fails on the three things that actually matter. It drifts out of date, because nothing flags a review. Staff can't be shown to have read it, because there is no record. And nobody is ever quite sure which version is the current one. When an inspector or auditor asks to see a current policy and proof your team follows it, a folder cannot answer. Policy management software can.
One policy library
Every policy in one place, organised and searchable, so there is a single source of truth instead of copies scattered across drives, inboxes and shelves.
Version control
One current version of each policy, with older versions kept for the record. Staff always see the version that is actually in force — never last year's by accident.
Review-date tracking
Every policy has a review date, and due-soon and overdue policies surface automatically, so your set stays current instead of quietly ageing.
Staff acknowledgement
Staff read and acknowledge the current version, and you get a record of who has read what and when — the proof regulators and auditors ask for.
Tailored to your sector
The policies that matter differ by sector. Complys tailors the set to yours — and for construction can generate trade-specific health and safety policies for your company.
Part of your compliance record
Policies sit alongside your certificates, training and audits in compliance document management, so everything an assessor needs is in one place.
The same discipline, whatever you're inspected against
A care provider proving to CQC that staff have read the safeguarding policy, a school evidencing its policies for Ofsted, a contractor showing a current health and safety policy for CHAS — it is the same job underneath: current policies, one version, read and acknowledged, ready to show. Care providers can manage this inside their CQC readiness with care policy management; construction teams get it as part of construction compliance software. Complys helps you organise and evidence your policies; it does not certify your organisation.
Policy management software — FAQs
What is policy management software?
Policy management software keeps all of an organisation's policies in one place, controls their versions, tracks when each is due for review, and records that staff have read and understood the current version. It replaces the scattered Word documents, shared drives and out-of-date printouts that most organisations rely on — and that inspectors and auditors so often find wanting.
How is it better than a shared drive or SharePoint?
A shared drive stores files but does nothing with them: it won't tell you a policy is overdue for review, won't stop staff opening last year's version, and can't prove anyone actually read it. Policy management adds review-date tracking, version control so there is one current version, and staff acknowledgement so you have a record of who has read what — the parts a folder cannot do.
Can it record that staff have read a policy?
Yes. Staff acknowledge the current version, and you get a record of who has read what and when. When a regulator or auditor asks you to show that your team knows a policy — a safeguarding policy, a health and safety policy — you can produce the evidence instead of hoping.
Does it track when policies are due for review?
Yes. Every policy has a review date, and Complys surfaces the ones that are due or overdue, so your policies stay current instead of quietly drifting years out of date — which is one of the most common findings against a policy set.
Which sectors is it for?
Any regulated organisation that has to keep policies current and prove staff follow them — care providers (CQC), schools and childcare, construction and trades, and more. Complys tailors the policy set to your sector, and for construction it can generate trade-specific health and safety policies for your company.
Is there a free trial?
Yes — 90 days free, no card required, so nothing is charged automatically. You can load your policies and see your review position straight away.
Get your policies under control
Start free for 90 days, no card required. Load your policies and see what is overdue today.
Start your free trialRelated: compliance document management software, training matrix software, and care policy management.