Vehicle compliance software that grows with your fleet
Whether you manage company vehicles, operate a self-drive hire business or run HGVs and commercial vehicles, Complys keeps vehicles, drivers, documents, inspections, defects, maintenance and compliance evidence together — with a clear status for every vehicle. Choose the solution that fits your operation and pay based on the number of active vehicles you manage.
No per-user charges. No charge for archived or disposed vehicles.
What vehicle compliance software is
Vehicle compliance software turns the obligations attached to a vehicle — road tax, MOT, insurance, servicing, safety checks, defects, driver records and document renewals — into one structured record. Every requirement has a status, a due or expiry date and its evidence, so nothing depends on someone remembering to look, and you can prove the controls behind each vehicle on demand.
Complys Vehicle Compliance is for any organisation that runs vehicles — from a handful of company vans to a mixed fleet of cars, vans, HGVs and trailers, or a self-drive hire business — where a non-compliant vehicle is a lost day, a failed audit, an uninsured risk or a dispute waiting to happen.
Choose your vehicle solution
Keep your company vehicles compliant and ready for work.
From £59/month
See Fleet Compliance →Run your hire fleet and vehicle compliance from one place.
From £79/month
See Self-Drive Hire →Vehicle and operator compliance built for commercial fleets.
From £99/month
See HGV & Operator Compliance →The vehicle compliance lifecycle
Whatever you run, compliance follows the same chain. Complys keeps each link connected on one record, so the vehicle's real status is always visible:
Green, Amber, Red — and why each vehicle is where it is
Every vehicle carries a single status, derived from its live records rather than set by hand — and the page always shows exactly why a vehicle isn't green:
All applicable requirements are satisfied and no defects are open.
Something is approaching its due date, or a non-critical defect is open.
A requirement has lapsed or a critical defect grounds the vehicle.
Behind the status sit the records that create it: document and expiry management, inspections and checks, defect reporting and resolution, maintenance evidence, driver/vehicle relationships, and a full audit trail — across single sites or multiple depots, for the vehicle types you run today and the ones on the roadmap.
Fleet vs Self-Drive vs HGV & Operator
All three run on the same vehicle-compliance engine; the workflows on top differ. Badges show current availability, not a live feature.
| Capability | Fleet | Self-Drive | HGV & Operator |
|---|---|---|---|
| Vehicle compliance records | Launching | Launching | Launching |
| Documents & expiry tracking | Launching | Launching | Launching |
| Checks & inspections | Launching | Launching | Launching |
| Defect reporting & rectification | Launching | Launching | Launching |
| Maintenance records | Launching | Launching | Launching |
| Driver / vehicle linkage | Launching | Launching | Launching |
| Customer / hirer workflow | — | Launching | — |
| Hire agreements & e-signatures | — | Launching | — |
| Check-out / check-in & damage evidence | — | Launching | — |
| Bookings & payments | — | Planned | — |
| Safety inspection (PMI) planning | — | — | Launching |
| Operator-licence record organisation | — | — | Launching |
| Trailer & vehicle-combination records | Where applicable | — | Launching |
Not sure which solution you need?
Choose Fleet Compliance. Ideal for construction, trades, facilities, care providers and service companies running their own vehicles.
Choose Self-Drive Hire. Purpose-built for rental businesses — customers, drivers, agreements, check-out, returns and damage evidence alongside compliance.
Choose HGV & Operator Compliance. Specialist requirements, maintenance schedules, inspections, defects, trailers and operator-compliance records.
No problem. Complys can manage cars, vans, HGVs, trailers and specialist vehicles within the same organisation — your standard fleet uses Fleet Compliance while HGV and operator functionality is enabled for the vehicles that require it. Talk to us about mixed-fleet pricing.
Part of the wider Complys platform
Vehicles rarely sit on their own. In Complys the same business can connect its vehicles with its workers, training, policies, incidents, risk assessments and documents — so a driver's licence and training sit alongside the vehicle they use, and one audit trail covers the lot.
That's the difference between a standalone vehicle database and a compliance platform: the vehicle is one part of a single, connected record of your whole operation.
Every vehicle type, across every site
Complys is designed for real fleets, which are rarely uniform. It handles cars and grey-fleet vehicles, vans and pickups, 4x4s and tippers, HGVs and trailers, minibuses and specialist or hire vehicles — with the right requirements attached to each type rather than a one-size checklist. Attached equipment such as tail-lifts, cranes or lifting accessories can be held against the vehicle so the whole unit's readiness is visible.
Larger operations organise vehicles across multiple depots or sites, with team access so each location gets its own view against one company standard. Because there are no per-user charges, everyone who needs to complete a check, report a defect or view a vehicle can have access without inflating the cost.
Getting started
Setup is quick: choose the edition that fits your operation, add your vehicles (a registration lookup populates the basics), set your check, service and inspection schedules, upload current documents and assign drivers. From there the dashboard shows your real compliance position and starts surfacing what’s due — and, for self-drive operators, the hire workflow captures the evidence for every hand-over and return.
The vehicle platform is launching, so today you can book a demo or register your interest and we’ll get you set up as soon as it’s live, with a 30-day free trial and no card required at launch.
Only pay for vehicles you’re actively managing
Your subscription is based on your active fleet. Sold, disposed and archived vehicles don’t count towards your allowance, while their historical records remain available for your audit trail. Vehicles temporarily unavailable because of maintenance or defects remain part of your active fleet. Pricing starts at £59/month (Fleet), £79/month (Self-Drive Hire) and £99/month (HGV & Operator), with full band tables on each product page and 12 months for the price of 10 on annual plans.
Frequently asked questions
What is vehicle compliance software?
Software that keeps every obligation attached to a vehicle — MOT, tax, insurance, servicing, safety checks, defects, driver records and document renewals — in one structured record with statuses, due dates, reminders and evidence, so you can see whether each vehicle is safe and legal to use and prove the controls behind that.
Which Complys vehicle solution do I need?
Fleet Compliance for company cars and vans; Self-Drive Hire if you rent vehicles to customers; HGV & Operator Compliance for commercial vehicles, HGVs and trailers. All three share the same vehicle and compliance engine, so a mixed fleet can be managed in one account.
How is Complys different from a basic fleet-management system?
Fleet-management systems focus on operations and cost — tracking, telematics, fuel and routing. Complys is compliance-first: it answers whether a vehicle can be used legally and safely today and keeps the evidence to prove it. It complements a telematics platform rather than replacing it.
How is it priced?
By the number of active vehicles you manage — from £59/month (Fleet), £79/month (Self-Drive Hire) or £99/month (HGV & Operator). No per-user charges. Sold, disposed and archived vehicles don't count. Pay annually and get 12 months for the price of 10.
What counts as an active vehicle?
A vehicle currently managed as part of your fleet counts. Sold, disposed and archived vehicles don't — but their historical compliance, inspection, maintenance and audit records stay available. A vehicle temporarily off-road or in for repair still counts while it's part of your operational fleet.
Can I manage a mixed fleet of vans, HGVs and hire vehicles?
Cars, vans, HGVs, trailers and specialist vehicles can be managed within one organisation. Your base plan is set by your total active vehicles, and HGV/operator functionality is enabled for the vehicles that need it. Self-Drive Hire is its own edition because its whole operating model differs.
Do you charge per user?
No. The vehicle plans are based on the number of active vehicles, not the number of people on your team.
How does it connect to the rest of Complys?
The same business can run its vehicles alongside employees, training, RAMS, incidents, documents, assets and policies in Complys — so vehicle compliance sits within one platform and one audit trail rather than in a separate silo.
Is the vehicle platform available now?
It's launching. The pages describe what each edition will include, with features labelled by availability, and you can book a demo or register your interest now. We don't present unbuilt features as already available.
Is there a free trial?
Yes — a 30-day free trial with no card required when the vehicle platform launches. Book a demo or register your interest to be first on board.
Ready to take control of your vehicle compliance?
Keep vehicles, inspections, defects, maintenance, documents and evidence together — and know what needs attention before it becomes a problem.